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December 3, 2021

How Do I Export Messages from Outlook to PDF?

msg to pdf

Summary: This blog post covers the user question “how do I export messages from Outlook to PDF”. We will discuss the best and safe methods to perform this conversion task with 100% data safety and integrity while preserving a hierarchy of all files at the post-conversion stage. Read this post carefully and by the end of this blog, you will get a fruitful solution for the same.

But, before getting into the step-by-step procedure, let’s have a quick glance at the user’s challenges & needs.

 “Recently I have come across some Outlook MSG emails. I knew that these files can be read and open in Microsoft Outlook. But, I don’t have MS Outlook installed on my local machine. So, I want to export MSG to PDF format. Thus, I will be able to view those MSG files without MS Outlook, I don’t know how do i export messages from Outlook to PDF. Can anyone suggest me a simple and reliable approach to batch convert MSG to PDF with attachments?”

Why Do We Need to Export Messages from Outlook to PDF?

Compatibility– PDF is a universal saving file format used for printing, accessing, viewing data on different platforms or devices. It is well-designed to preserve the formatting as per the original structure of files.

Safe & Secure– With the use of PDF document format, you can set a password and electronic signature on their files to safe and save them from unwanted threats.

Platform Independent– While using PDF file format, users can simply view it on different OS platforms. One can also view, read, open, print and share a PDF document flawlessly.

Images & Formatting– After exporting the MSG files into a PDF format, it preserves hierarchy because it is exclusively designed to maintain the original structure of files. Here, you can also import images from internet resources to PDF file.

Manual Way to Export Messages from Outlook to PDF

Microsoft Outlook and Word application installation are necessary to perform the operation manually. When you are having both these apps, go through following steps to proceed-

  1. Open MS Outlook application on your computer machine and then select the MSG File that is required to be exported into PDF. Then, hit on the File Menu>>Save As option.
  2. Now, you need to select HTML format to save your file at the wanted Location.
  3. Then, you have to navigate to the File Location and Right-Click on that HTML saved file and open with Microsoft Word.
  4. Now, go to the File Menu of Word and select the Save As option. 
  5. Lastly, you need to choose out PDF format to export the MSG file into PDF.

Limitation of Manual Solution:

  • Users are not capable to implement the batch conversion of MSG files into a PDF format.
  • To export unlimited Outlook messages to PDF, sometimes, the procedure gets too lengthy and time-consuming.
  • You cannot check & view the status of migration.
  • There are risks of data loss during the conversion task.

Professional Way to Export Messages from Outlook to PDF

CubexSoft MSG to PDF Converter is a safe, secure, reliable, error-free and cost-effective solution for batch conversion of MSG files to PDF with 100% data accuracy. This program is exclusively designed to provide a simple and intuitive user interface so that anyone can simply perform the conversion task. One can perfectly export messages from Outlook to PDF with attachments. Also, users can convert MSG files into multiple local file format and email client apps.

Free Edition

This professional MSG Converter Tool comes with a free demo edition, users can simply download the demo edition and they can self-verify the working and its performance before buying the license edition. The trial edition can convert the first 25 MSG items from each folder without paying any cost.

Final Words

This above-discussed post describes the multiple ways to export messages from Outlook to PDF. If users are having few MSG files without attachments then manual method can be used. But, when it comes to huge number of files and that too with attachments then you must go for the automated or professional MSG Converter Tool.

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